FEES AND CHARGES FOR SERVICES TO GOVERNMENT AGENCIES
Effective 1 April 2016
The State Records Office charges for the handling, storage, retrieval and management of temporary and permanent records in its custody. These charges enable recovery of costs incurred by the State Records Office to carry out these functions.
The State Records Office charges fees for the following services to Government Agencies:
Transfer Services – a one-off fee for the receipt and handling of transfers of both temporary and permanent records.
Government Loans – fees for the retrieval of both temporary records and State archives for loan to government agencies. Overdue and late return fees apply for records not returned by the due date.
Storage Services – fees for the storage of temporary records. Fees are charged for storage per box for temporary records. The standard repository box for records stored at the Intermediate repository is Type 1. Fees for non-standard sized boxes apply.
An annual administrative fee is applied to those records that have not been disposed of by the due date stated in an agency’s Retention and Disposal Schedule. Agencies are encouraged to store temporary records only as long as their Retention and Disposal Schedule specifies unless there are valid business reasons otherwise.
Please note: Invoices for all services are issued quarterly.
The following table sets out the fees and charges for Service to Government Agencies:
State Records Office of Western Australia | Effective from 1 April 2016 |
SERVICE |
$ (inc GST) |
A. Transfer Services (temporary and permanent records) |
|
Per Type 1 Box - temporary records | 2.50 |
Per Linear Metre (Other items) – temporary records | 24.60 |
Per Type 1 Box - archives | 2.50 |
Per Linear Metre (Other items) - archives | 24.60 |
B. Storage Services (temporary records) |
|
Per Type 1 Box per year | 3.75 |
Per Non Standard Box per year per linear metre | 37.50 |
Administration fee for records past due date per box | 2.50 |
Per Type 1 Box per month (past due date for disposal) | 3.75 |
Per Non Standard Box per month per linear metre (past due date for disposal) | 37.50 |
C. Retrieval Services (government loans of temporary and permanent records) |
|
Permanent (archived) records per item | 9.90 |
Temporary records per item | 9.90 |
Renewal of loan - per month | 4.20 |
Overdue loans and late returns per item per month past (permanent – archived record loans only) | 13.60 |
Permanent retrieval of temporary (Repository) records per box | 9.90 |
D. Digitisation services (price on application with indicative costs below) |
|
Retrieval and assessment costs, per item | 9.90 |
Digitisation per page (A3 and smaller) 300dpi, jpeg compressed | 0.39c per image |
Digitisation per page (A2), 300 dpi, jpeg compressed | $3.50 per image |
Digitisation per page (A1 and above) 150dpi, jpeg compressed | $4.50 - $5.90 per image |
Quality assurance and item preparation, per hour | $55 |