Fees and Charges for Government Agencies

FEES AND CHARGES FOR SERVICES TO GOVERNMENT AGENCIES

Effective 1 July 2017

The State Records Office charges for the handling, storage, retrieval and management of temporary and permanent records in its custody. These charges enable recovery of costs incurred by the State Records Office to carry out these functions.

The State Records Office charges fees for the following services to Government Agencies:

Transfer Services – a one-off fee for the receipt and handling of transfers of both temporary and permanent records.

Government Loans – fees for the retrieval of both temporary records and State archives for loan to government agencies. Overdue and late return fees apply for records not returned by the due date.

Storage Services – fees for the storage of temporary records. Fees are charged for storage per box for temporary records. The standard repository box for records stored at the Intermediate repository is Type 1. Fees for non-standard sized boxes apply.

An annual administrative fee is applied to those records that have not been disposed of by the due date stated in an agency’s Retention and Disposal Schedule. Agencies are encouraged to store temporary records only as long as their Retention and Disposal Schedule specifies unless there are valid business reasons otherwise.

Please note: Invoices for all services are issued quarterly.

 

The following table sets out the fees and charges for Service to Government Agencies:

 

State Records Office of Western Australia

Effective from

1 July 2017

 

SERVICE

 

$ (inc GST)

 

A. Transfer Services (temporary and permanent records)

 

Per Type 1 Box - temporary records

2.55

Per Linear Metre (Other items) – temporary records

25.00

Per Type 1 Box - archives

2.55

Per Linear Metre (Other items) - archives

25.00

 

B. Storage Services (temporary records)

 

Per Type 1 Box per year

3.80

Per Non Standard Box per year per linear metre

38.15

Administration fee for records past due date per box

2.55

Per Type 1 Box per month (past due date for disposal)

3.80

Per Non Standard Box per month per linear metre (past due date for disposal)

38.15

 

C. Retrieval Services (government loans of temporary and permanent records)

 

Permanent (archived) records per item

10.10

Temporary records per item

10.10

Renewal of loan -  per month

4.30

Overdue loans and late returns per item per month past (permanent – archived  record loans only)

13.80

Permanent retrieval of temporary (Repository) records per box

10.10

 

D. Digitisation services (price on application with indicative costs below)

 

Retrieval and assessment costs, per item

9.90

Digitisation per page (A3 and smaller) 300dpi, jpeg compressed

0.39c per image

Digitisation per page (A2), 300 dpi, jpeg compressed

$3.50 per image

Digitisation per page (A1 and above) 150dpi, jpeg compressed

$4.50 - $5.90 per image

Quality assurance and item preparation, per hour

$55