Recordkeeping Plan templates are available for use by new and existing State and local government organisations when developing or amending their Recordkeeping Plans.
Please note that all Recordkeeping Plans (RKP) must be accompanied by an RKP Self-Evaluation Checklist and Transmittal letter (See below).
Recordkeeping Plan documentation may be submitted via email in electronic format, preferably MS Word, so that feedback can be provided within the document.
NB: Organizations reviewing existing Recordkeeping Plans should refer to the RKP Review Form and Recordkeeping Maturity Model.
Recordkeeping Plan Templates - State Government Organisations
The State Records Office has developed two Recordkeeping Plan templates for use by State government organisations.
- Template for NEW Recordkeeping Plans for State government organisations (updated October 2016)
- Template for AMENDED Recordkeeping Plans for State government organisations (updated October 2016)
Please refer to the associated instructions for using this template.
Recordkeeping Plan Templates - Local Government Organisations
The State Records Office has developed two Recordkeeping Plan templates for use by local government organisations.
- Template for NEW Recordkeeping Plans for Local government organisations (updated October 2016)
- Template for AMENDED Recordkeeping Plans for Local government organisations (updated October 2016)
Please refer to the associated instructions for using this template.
Recordkeeping Plan Transmittal Letter, Checklist and Guidelines
The State Records Office has developed a Self-Evaluation Checklist and associated Guidelines which must be utilised by State and local government organisations when developing and amending their Recordkeeping Plans. The checklist and transmittal letter are to be submitted with each Recordkeeping Plan (RKP).
Please use the appropriate letter when you are ready to submit your Recordkeeping Plan to the State Records Office.
- Transmittal letter for new organisations' recordkeeping plans
- Transmittal letter for amended recordkeeping plans
State Government RKP Self-Evaluation Checklist and Guidelines
For Recordkeeping Plan review reports refer to the Recordkeeping Plan Reviews page
- State Government organisation RKP Self-Evaluation Checklist (Updated July 2019)
- State government organisation RKP self-evaluation guidelines (Updated October 2016)
Local Government RKP Self-Evaluation Checklist and Guidelines
For Recordkeeping Plan review reports refer to the Recordkeeping Plan Reviews page
- Local Government organisation RKP Self-Evaluation Checklist(Updated July 2019)
- Local government organisation RKP self-evaluation guidelines (Updated October 2016)
Last updated 8 July 2019