State Records Commission Award

Since 2006, the State Records Commission has sponsored a special W S Lonnie Award in partnership with the Institute of Public Administration Australia (WA Division).  This specialist award, the State Records Commission Award, recognises excellence in reporting against the compliance requirements of SRC Standard 2, Principle 6 in Annual Reports. 

The Annual Reports of all State government organizations are considered for this Award and progress through two short listing phases.  The Annual Reports in the final short list are evaluated according to how well the following criteria are addressed:

  • the efficiency and effectiveness of the organization’s recordkeeping systems are evaluated not less than once every five years;
  • the organization conducts a recordkeeping training program;
  • the efficiency and effectiveness of the recordkeeping training program are reviewed from time to time; and
  • the organization’s induction program addresses employees’ roles and responsibilities in regard to their compliance with the agency’s recordkeeping plan.

2016 Winner - Main Roads Western Australia

At the Institute of Public Administration Australia’s W S Lonnie Awards presentation on 1 April 2016, the State Archivist and Executive Director State Records, Ms Cathrin Cassarchis, was delighted to announce Main Roads Western Australia as the recipient of this year’s State Records Commission Award for Excellence in Compliance Reporting. The Award was presented to Stephen Troughton, Managing Director (pictured left - photograph courtesy IPAA WA).

Main Roads’ annual report statement demonstrates a commitment to maintaining a solid culture of best practice information management. The work undertaken to review recordkeeping programs in the reporting period includes a “health check” of the corporate recordkeeping system and a subsequent upgrade; investigation of future implications in regard to issues such as cloud computing; review of the Retention and Disposal Schedule and Business Classification Scheme; and regular knowledge sharing forums with regional offices and Transport Portfolio partners. 

Main Roads Western Australia’s 2014-15 annual report presents an excellent account of the agency’s work to maintain its information management infrastructure and ensure employees have the relevant skills to capture and manage business information.The agency is deemed a worthy winner of the 2015 State Records Commission Award.

2016 Special Commendation - Pilbara Ports Authority

The State Records Commission also extended a high commendation to the Pilbara Ports Authority (PPA). This agency was established in July 2014 from the amalgamation of the Dampier and Port Hedland Port Authorities, and its first annual report describes a substantial body of work to assess existing information management infrastructure and implement appropriate systems for the new organisation. This included developing new policies, procedures and file titling protocols, as well as migrating legacy information into a single corporate electronic document management system (EDMS). The PPA’s training and induction program focused on an overview of recordkeeping responsibilities and use of the new EDMS, to ensure staff would have a smooth transition to the new administrative environment.

Past Winners of the Award

  • 2015 Winner: Department of Fisheries - Special commendation: Not awarded
  • 2014 Winner: Fremantle Port Authority - Special commendation: Not awarded
  • 2013 Winner: Economic Regulation Authority - Special commendation: Department of Mines and Petroleum
  • 2012 Winner: Disability Services Commission - Special commendation: Main Roads Western Australia
  • 2011 Winner: Western Australia Police - Special commendation: Main Roads Western Australia
  • 2010 Winner: Fremantle Port Authority - Special commendation: Disability Services Commission
  • 2009 Winner: Disability Services Commission - Special commendation: Fremantle Port Authority
  • 2008 Winner: Department of the Attorney General - Special commendations: Botanic Gardens and Parks Authority; C Y O’Connor College of TAFE
  • 2007 Winner: Central West College of TAFE - Special commendations: Disability Services Commission; Fremantle Port Authority
  • 2006 Winner: South West Regional College of TAFE - Special commendation: Not awarded

 

 

Last updated 13 July 2016